HOUSING AND ACCOMMODATION DIRECTORATE

Sixty percent of Koç University students reside in our dormitory buildings, located at Rumelifeneri Campus and West Campus. The reasons for our students’ preference of dormitories are proximity of dormitory buildings to faculties, amenities for studying, availability of communal areas for social activities, and security. Life in dormitories of Koç University, which are going to be your home henceforth, are designed to support academic lives and social activities of our students.

We are working to ensure a comfortable and pleasant life for KU students. Therefore, we prefer to say ‘welcome to your home’ instead of saying ‘welcome to our dormitories’!

Bed Capacity

As of Fall Semester 2022 – 2023 academic year, dormitories of Koç University have a total bed capacity of 2.787 beds, which consists of 1.542 beds at the Rumeli Feneri Campus and 1.245 beds at the West Campus. At Rumeli Feneri Campus dormitory buildings, we mostly offer options of single, triple and quadruple rooms with communal bathrooms and a limited amount of single, triple, quadruple rooms with en-suite bathrooms. At West Campus dormitory buildings, single, triple, quadruple and quin room options with communal bathrooms are available.

Dormitory Facilities

In our dormitory buildings, there are central heating and 7/24 hot water facilities. At Rumeli Feneri Campus dormitory buildings, kitchens and laundry facilities are available. At West Campus dormitory buildings, laundry facilities and three wide communal kitchens and kitchenettes on seperate floors are offered to our students.

Individual beds with mattress pads for private use, closets, desks, armchairs, chairs, bookcases, mini fridges, desk lamps are available in every room. Rooms are provided with 7/24 internet, cable TV, and telephone connection. In each building, there is a communal room with computers and printers. Besides, our students are able to watch cable TV in communal kitchens.

In order to ensure hygiene standards, housekeeping services are provided regularly in rooms, communal recreation areas, toilets, and bathrooms.

Housing and Accommodation Directorate offers 7/24 service with its main staff of 26 people supported by medical, security, and technical staff.

Dormitory Application

Only students who are fully vaccinated (who had two doses of vaccination) and who completed their 3rd dose of vaccination will be accepted to reside in the dormitories.

If you have NOT had a 3rd COVID-19 dose: you will receive your key card and it will be valid until the day you receive your 3rd dose and our dormitory team will ask you to sign a commitment letter upon check-in, which states that the validity of your key card will not be extended UNLESS you provide proof of having received a 3rd dose until then.

We’d kindly like to underline that the earliest dormitory check in date is 20th of September and you should arrange your vaccination schedule according to this information.

Students who already had COVID-19 disease should  have their vaccination as of six months after the infection date. Students who already had the disease at the dorm check in date but still waiting for their vaccination date, should give a confirmation that they’ll get the vaccination appointment when it’s due and complete their vaccination; so that they can be registered to the dormitories.

Only registered undergraduate Koç University students are entitled to apply for dormitories. Housing and Accommodation Directorate carries out allocation and placement of students that have applied for accommodation at dormitories. Applications should be made through our university’s internet page with the passwords provided by Registrar’s Office, within the deadline announced by Housing and Accommodation Directorate.

All required documents listed below should be submitted within the announced deadline, otherwise your application will not be taken into consideration.

Dormitory Application Procedure

1. During the dormitory application process, we suggest you to carefully read the Dormitory Guidelines and Regulations document at http://dorms.ku.edu.tr/ and complete the application accordingly.

2. After completing your prepayment, you’ll be able to make your dorm application through KUSIS. Your dorm application form will be accessible on your KUSIS To Do List tab within two days after your prepayment. (Students who have dormitory scholarship are exempt from this fee.) Using the password provided by the Registrar’s Office, log in to https://kusis.ku.edu.tr then select and fill the ‘2022 – 2023 Academic Year Dorm Application Form’ which can be found under the “STUDENT CENTER > TO DO LIST” tab. Deadline for KUSIS dormitory applications is on August 26, 2022 at 17.00 Turkish time.

3. After clicking on ‘Save’ button.

4. Your application should be made through KUSIS system and it will cover 2022- 2023 academic year. All of our freshman students will be provided with dormitory accommodation according to their addresses of residence (Based on their addresses declared to ÖSYM).

Financial Issues

1. Dormitory Pre-registration and deposit fee payment: During registration between 22 – 26 Agust, 2022, newcomer students that are going to apply for dormitories should pay 5.000 TL ‘dormitory advance payment’ (students that are awarded with full scholarship, including a free dormitory benefit, are exempt from this fee); and a ‘dormitory deposit fee’ of 1.000 TL (Students that are awarded with full scholarship must also pay this deposit fee. Anatolian scholar students are exempt from this payment). After completing your prepayment, you’ll be able to make your dorm application through KUSIS. Your dorm application form will be accessible on your KUSIS To Do List tab within two days after your prepayment. Deadline for KUSIS dormitory applications is on August 26, 2022 at 17.00 Turkish time.
2. Announcement of room assignments: Results of dormitory applications for 2022 Fall and 2022 Spring are to be announced on Monday, September 05, 2022.
3. Payment of the difference amount between room fee (according to assigned room type) and Pre-registration fee: Students, who are allotted with dormitory rooms for 2022 Fall and 2023 Spring semesters, and whose rooms are announced, have to pay the price difference over the Dormitory Pre-registration Fee of TL 5,000 according to their assigned room types between 06 – 16 September, 2022. In the event that the difference is not paid, it will not be possible to take the copy of 2022 Fall – 2023 Spring Term dorm contract through KUSIS, which should be presented while checking in to the dormitory room. Hence, you should pay the price difference at least two days before checking in. Students who don’t present their 2022 Fall – 2023 Spring Term dorm contracts will not be allowed to check in to their rooms.

The details of the installment system are noted below in Article 9 under Payment Options.

1. Payment in Installments: In order to take the copy of 2022 Fall – 2023 Spring Term dorm contract through KUSIS, which you should present while checking in to your room, installment procedures should be completed and installment confirmation should be taken from the related financial institutions at least two days before check in.

1. Students wishing to cancel their dorm rooms can carry out the declining process by following the STUDENT CENTER > TO DO LIST tabs on KUSIS between September 05 – 06, 2022. Students who decline the rooms allotted to them are no more entitled to stay in the dormitories and they receive full refund of dormitory fees. Not paying the price difference for the dormitory room does not mean that the allotted room is declined. Rooms can only be declined through KUSIS. 

1. Students who wish to cancel their dormitory room after September 6, 2022 will pay 10% of the annual accommodation service fee specified in the service delivery contract for the room assigned to them, and after September 15, 2022 they will pay the complete amount of the fee up to the date they have received accommodation services including the current month and 30% of the total accommodation fee for the remaining months. In case students have paid deposit in advance, the fee to be calculated according to this article will be deducted from their deposit and the remaining amount will be returned within one month, and students’ service delivery contracts will be terminated (They must submit their request for refund via H-track-it. Housing Office sends the confirmation notice for reimbursement to the Comptroller’s Office; which starts the process for reimbursement within 10 days.).

1. The Dormitory Pre-registration Fee and the deposit fee are refunded to students who apply for a dormitory room but are not allotted one (They must submit their request for refund via H-track-it. Housing Office sends the confirmation notice for reimbursement to the Comptroller’s Office; which starts the process for reimbursement within 10 days.).

1. Students who will check out at the end of 2022 Fall semester are required to carry out their dormitory exit procedures until the deadline to be announced at the end of 2022 Fall semester.

1. Payment Options:

There are two payment plans as cash or installment. Installment payments can be deposited to Yapı Kredi Bank or Koçfinans.

9.1. Cash Payment Option:

You can pay Dormitory fees and Deposits using student’s Turkish ID number and student ID number via any payment channel of our contracted banks listed below.

Contracted Banks	Internet	Cash Desk	ATM	Mobile Banking
1- Yapı ve Kredi	✓	✓	X	X
2- Garanti	✓	✓	✓	✓
3- İş Bankası	✓	✓	✓	✓
4- Akbank	✓	✓	X	✓
5- TEB	✓	✓	✓	✓

Payment information of those students who do not make their payment as stated above, will not be accessible, their dorm application forms will not be accessible on KUSIS and their dorm registration process will not be completed.

9.2. Option of Payment by Installment:

Installment payments can only be made through finance institutions specified below.

Yapı ve Kredi Bankası: You can apply through fast application channels of Yapı Kredi (Yapı Kredi Mobile ‘‘Payments>School Payments>Installment Payment System’’, Customer Support Center ‘‘444 0 444’’, bank branches, Installment Education System page in www.yapikredi.com.tr and SMS with ‘‘KOCUNIEGT’’ school code) and learn the result of your application within a few minutes.

• After your application is confirmed, you can issue your order for Installment Education System through Yapı Kredi Mobile ‘‘Payments>School Payments>Installment Payment System’’, Customer Support Center ‘‘444 0 444’’ and calling or visiting our bank branches. Our customers that will make use of Yapı Kredi Mobile should enter student’s T.C. Identification Number information to the student number section.

For detailed information, see “Yapı Kredi Bank Installment Education System” in our web page: http://dorms.ku.edu.tr/tr/announcements.

Koçfinans: You can send your contact information to kukredi@kocfinans.com.tr, you can call 0216 556 03 03 and press 3 which will transfer you to Credit Counselor without waiting on the voice response system, you can send your contact information as sms to 0549 814 07 00 which will be replied accordingly.

Important Notes Regarding Installment:

• It is important that amounts for payment of installments are available in due date in the accounts to be specified by the loan agencies. Daily interest may be applied on amounts that are not deposited to these accounts specified by the loan agencies.
• Parents choosing the option of paying by installment must pay the relevant amounts by choosing either Yapı Kredi Bank or Koçfinans. In case of receiving approvals from both agencies, double payment will take place.
• As internal evaluation processes of these agencies will take time and your installment transaction must be completed between 06 – 16 September, 2022- the room payment period – it is important to apply to either Yapı Kredi Bank or Koçfinans until September 09, 2022 at the latest.

It is necessary to complete installment transactions and receive approvals from the finance institutions in order to check-in a dormitory room.

Yapı Kredi Bank:

Gülten Öztürk           0212 338 30 02   gulten.ozturk@yapikredi.com.tr

Ayşegül Bozar           0212 338 30 03   aysegul.bozar@yapikredi.com.tr

Esra Özdemir            0212 338 30 06   esra.ozdemir4@yapikredi.com.tr

Elanur Ulaşır             0212 338 30 14   elanur.ulasir@yapikredi.com.tr

Evrim Aygül               0212 338 30 07   evrim.aygul@yapikredi.com.tr

Gamze Aydın             0212 338 30 01   gamze.aydin2@yapikredi.com.tr

Koçfinans Customer Services Contacts:

You can call the Customer Services Line via 0 216 556 03 03 or send your contact information to kukredi@kocfinans.com.tr for application and loan use.

10. Documents to be submitted to Housing and Accommodation Directorate during application.

1. Criminal record and archive record document (on e-government, institution type must be selected as ‘official’. If the institution type is not choosen as “official”, only the criminal record is displayed and this document will not be sufficient. In order to include the Criminal Archive Record information on your document, you should choose the ‘official’ option.
2. Vaccination cards formed on e-nabız and HES application showing that you are vaccinated against COVID-19. Students who got vaccinated in another country outside Turkey should upload an official document regarding their vaccination status (such as vaccination passport).
3. For those who already had the Covid-19 disease, related official documentation formed on E-nabız and HES (which includes the diagnosis date and end of isolation date). Students who already had the disease in another country outside Turkey should upload an official document regarding their infection status.

NOTE:

1. You should submit documents through the link below, on the ‘Dormitory Application Form and Required Documents’ section of ‘Registration Steps’.

https://registration.ku.edu.tr/en/

11. Procedures to be followed at Housing and Accommodation Directorate during check-in

11.1. Students should complete the check in procedures and receive their room cards by submitting the signed Dormitory Contract printed out from KUSIS to the Housing and Accomodation Directorate, after completing the difference payment over preregistration fee.

11.2. If you identify any kind of damage in the room that you have checked in, you should report it to Housing and Accommodation Directorate in the same day that you have checked in. Otherwise, Housing and Accommodation Directorate can not be held responsible for damages that are not reported during check-in.

We wish you success and happiness in your academic and dormitory life.

Housing and Accommodation Directorate Contact No:

For RF Campus: 0 212 338 33 77

For West Campus: 0 212 338 70 21

E – mail: housing@ku.edu.tr

HOUSING AND ACCOMMODATION DIRECTORATE

OFFICE OF GENERAL SECRETARY

For more information, you can visit our website at http://dorms.ku.edu.tr/ , you can send an e-mail to housing@ku.edu.tr, or you can call Rumeli Feneri Campus 0212 338 33 77 and West Campus 0212 338 70 21