HOUSING AND ACCOMMODATION DIRECTORATE

According to Article 26 paragraph 8 of the Accommodation Services Regulation in Higher Education as issued by the Ministry of Youth and Sports (Turkey – Official Gazette Nr. 31173, 2 July 2020), with which Koç University accommodation services are obliged to comply, our University should take all necessary and relevant health measures following the directives of the public authorities regarding personal and public health. As a condition of the accommodation, Article 21 paragraph 1 lit. c of the Regulation stipulates that one should not have a contagious disease preventing him/her from living in a communal area.

Within the scope of regulations mentioned above, the students who will accommodate in our dormitories will be asked to present their vaccination cards issued via the e-nabız application (or equivalent official documents for international students) showing the vaccination against COVID-19 to confirm that they do not have a contagious disease preventing them from living in a communal area. Students, who have had the COVID-19 disease are required to submit an official document showing that they have had the disease, including the date of diagnosis and date of end of isolation.  In any case, the regulations to be issued by the Ministry of Health, the Council of Higher Education, the Ministry of Youth and Sports, and any other public authorities are reserved.

Regarding the considerations mentioned above, only fully vaccinated students (who had their two doses of vaccination and at least 14 days have passed over their vaccination) will be allowed to stay in the dormitories. 

We’d kindly like to remind that, as the duration needed to be fully vaccinated is approximately 6 weeks, you should make your vaccination plan as of today, in order to meet the requirement of being fully vaccinated at the check in date of dormitories.

Those students who had Covid19 infection should get vaccinated 3 months after their infection, in order to check in to the dormitories. Students who had Covid19 infection but their vaccination is not scheduled yet, should make a commitment to get their appointment when it’s due and that they will complete their vaccination, in order to check in to the dorms.

Please find the information regarding Covid-19 questions and answers at this link .

Sixty percent of Koç University students reside in our dormitory buildings, located at Rumelifeneri Campus and West Campus. The reasons for our students’ preference of dormitories are proximity of dormitory buildings to faculties, amenities for studying, availability of communal areas for social activities, and security. Life in dormitories of Koç University, which are going to be your home henceforth, are designed to support academic lives and social activities of our students.

We are working to ensure a comfortable and pleasant life for KU students. Therefore, we prefer to say ‘welcome to your home’ instead of saying ‘welcome to our dormitories’!

Bed Capacity

As of Fall Semester 2021 – 2022 academic year, dormitories of Koç University have a total bed capacity of 2.423 beds, which consists of 1.390 beds at the Rumeli Feneri Campus and 1.033 beds at the West Campus. At Rumeli Feneri Campus dormitory buildings, we mostly offer options of single, triple and quadruple rooms with communal bathrooms and a limited amount of single, triple, quadruple rooms with en-suite bathrooms. At West Campus dormitory buildings, single, triple, quadruple and quin room options with communal bathrooms are available.

Dormitory Facilities

In our dormitory buildings, there are central heating and 7/24 hot water facilities. At Rumeli Feneri Campus dormitory buildings, kitchens and laundry facilities are available. At West Campus dormitory buildings, laundry facilities and three wide communal kitchens and kitchenettes on seperate floors are offered to our students.

Individual beds with mattress pads for private use, closets, bed stands, desks, armchairs, chairs, bookcases, mini fridges, desk lamps are available in every room. Rooms are provided with 7/24 internet, cable TV, and telephone connection. In each building, there is a communal room with computers and printers. Besides, our students are able to watch cable TV in communal kitchens.

In order to ensure hygiene standards, housekeeping services are provided regularly in rooms, communal recreation areas, toilets, and bathrooms.

Housing and Accommodation Directorate offers 7/24 service with its main staff of 25 people supported by medical, security, and technical staff.

Dormitory Application

Only registered undergraduate Koç University students are entitled to apply for dormitories. Housing and Accommodation Directorate carries out allocation and placement of students that have applied for accommodation at dormitories. Applications should be made through our university’s internet page with the passwords provided by Registrar’s Office, within the deadline announced by Housing and Accommodation Directorate.

All required documents listed below should be submitted within the announced deadline, otherwise your application will not be taken into consideration.

Dormitory Application Procedure

1.During the dormitory application process, we suggest you to carefully read the Dormitory Guidelines and Regulations document at http://dorms.ku.edu.tr/ and complete the application accordingly.

2.After completing your prepayment, you’ll be able to make your dorm application through KUSIS. Your dorm application form will be accessible on your KUSIS To Do List tab within two days after your prepayment. (Students who have dormitory scholarship are exempt from this fee.) Using the password provided by the Registrar’s Office, log in to https://kusis.ku.edu.tr then select and fill the ‘2021 – 2022 Academic Year Dorm Application Form’ which can be found under the “STUDENT CENTER > TO DO LIST” tab.

3.After clicking on ‘Save’ button, print the form out and sign it. The signed form should be submitted to Housing and Accommodation Directorate during completing your check in procedures to your room.

4.Your application should be made through KUSIS system and it will cover 2021- 2022 academic year. All of our freshman students will be provided with dormitory accommodation according to their addresses of residence (Based on their addresses declared to ÖSYM).

5.In the event that non-scholarship students who apply for dormitories have changed their addresses declared to ÖSYM (Student Selection and Placement Center), they are required to submit the following documents:

    • Copy of identity card,
    • Birth certificate including information on residence,
    • Any two of electricity, water, natural gas, telephone bills including the address of parents (to be submitted to the Housing Directorate Committee).

6.Documents specified above must be delivered by submitting a Track-it request under the “Address Change Notification” tab available on https://trackit.ku.edu.tr/servicedesk/customer/portal/1011 until Thursday, September 09, 2021 at the latest. Student applications to be made after this date will be evaluated in the reserve list. Documents submitted through mail, fax or cargo will not be accepted.

Financial Issues

1.Dormitory Pre-registration and deposit fee payment: During registration between 06 – 10 September, 2021, newcomer students that are going to apply for dormitories should pay 3.000 TL ‘dormitory advance payment’ (students that are awarded with full scholarship, including a free dormitory benefit, are exempt from this fee); and a ‘dormitory deposit fee’ of 400 TL (Students that are awarded with full scholarship must also pay this deposit fee. Anatolian scholar students are exempt from this payment). After completing your prepayment, you’ll be able to make your dorm application through KUSIS. Your dorm application form will be accessible on your KUSIS To Do List tab within two days after your prepayment.

2.Announcement of room assignments: Results of dormitory applications for 2021 Fall and 2022 Spring are to be announced on Monday, September 13, 2021.

3.Payment of the difference amount between room fee (according to assigned room type) and Pre-registration fee: Students, who are allotted with dormitory rooms for 2021 Fall and 2022 Spring semesters, and whose rooms are announced, have to pay the price difference over the Dormitory Pre-registration Fee of TL 3,000 according to their assigned room types between 13 – 24 September, 2021. In the event that the difference is not paid, it will not be possible to take the copy of 2021 Fall – 2022 Spring Term dorm contract through KUSIS, which should be presented while checking in to the dormitory room. Hence, you should pay the price difference at least two days befere checking in. Students who don’t present their 2021 Fall – 2022 Spring Term dorm contracts will not be allowed to check in to their rooms.

The details of the installment system are noted below in Article 9 under Payment Options.

4.Payment in Installments: In order to take the copy of 2021 Fall – 2022 Spring Term dorm contract through KUSIS, which you should present while checking in to your room, installment procedures should be completed and installment confirmation should be taken from the related financial institutions at least two days before check in.

5.Students wishing to cancel their dorm rooms can carry out the declining process by following the STUDENT CENTER > TO DO LIST tabs on KUSIS between September 13 – 14, 2021. Students who decline the rooms allotted to them are no more entitled to stay in the dormitories and they receive full refund of dormitory fees. Not paying the price difference for the dormitory room does not mean that the allotted room is declined. Rooms can only be declined through KUSIS.

6.Students who wish to cancel their dormitory room on and after September 15, 2021 will pay the complete amount of the fee up to the date they have received accommodation services including the current month and 30% of the total accommodation fee for the remaining months. In case students have paid deposit in advance, the fee to be calculated according to this article will be deducted from their deposit and the remaining amount will be returned within one month, and students’ service delivery contracts will be terminated.

7.The Dormitory Pre-registration Fee and the deposit fee are refunded to students who apply for a dormitory room but are not allotted one.

8.Students who will check out at the end of 2021 Fall semester are required to carry out their dormitory exit procedures until the deadline to be announced at the end of 2021 Fall semester.

 

9.Payment Options:

 

There are two payment plans as cash or installment. Installment payments can be deposited to Yapı Kredi Bank or Koçfinans.

9.1. Cash Payment Option:

You can pay Dormitory fees and Deposits using student’s Turkish ID number and student ID number via any payment channel of our contracted banks listed below.

 

Contracted Banks

Internet

Cash Desk

 ATM

1- Yapı ve Kredi

Yes

Yes

X

2- Garanti

Yes

Yes

Yes

3- İş Bankası

Yes

Yes

Yes

4- Akbank

Yes

Yes

X

5- TEB

Yes

Yes

Yes

 

Payment information of those students who do not make their payment as stated above, will not be accessible, their dorm application forms will not be accessible on KUSIS and their dorm registration process will not be completed.

International Students who do not have a bank account in Turkey can make their dormitory application pre-registration payment and dormitory fee payment to the following bank accounts. Please do not forget to add your Student ID Number – Student Name and Surname to the payment description. For any information regarding your payments, you can contact Comptroller’s Office through maliisler@ku.edu.tr

TR310006701000000066030156 USD

TR740006701000000065288690 EUR

Payment information of those students who do not make their payment as stated above, will not be accessible, their dorm application forms will not be accessible on KUSIS and their dorm registration process will not be completed.

9.2. Option of Payment by Installment:

Installment payments can only be made through finance institutions specified below.

Yapı ve Kredi Bankası: You can apply through fast application channels of Yapı Kredi (Yapı Kredi Mobile ‘‘Payments>School Payments>Installment Payment System’’, Customer Support Center ‘‘444 0 444’’, bank branches, Installment Education System page in www.yapikredi.com.tr and SMS with ‘‘KOCUNIEGT’’ school code) and learn the result of your application within a few minutes.

  • After your application is confirmed, you can issue your order for Installment Education System through Yapı Kredi Mobile ‘‘Payments>School Payments>Installment Payment System’’, Customer Support Center ‘‘444 0 444’’ and calling or visiting our bank branches. Our customers that will make use of Yapı Kredi Mobile should enter student’s T.C. Identification Number information to the student number section.

For detailed information, see “Yapı Kredi Bank Installment Education System” in our web page: http://dorms.ku.edu.tr/tr/announcements.

Koçfinans: You can send your contact information to kukredi@kocfinans.com.tr, you can call 0216 556 03 03 and press 3 which will transfer you to Credit Counselor without waiting on the voice response system, you can send your contact information as sms to 0549 814 07 00 which will be replied accordingly.

Important Notes Regarding Installment:

  • It is important that amounts for payment of installments are available in due date in the accounts to be specified by the loan agencies. Daily interest may be applied on amounts that are not deposited to these accounts specified by the loan agencies.
  • Parents choosing the option of paying by installment must pay the relevant amounts by choosing either Yapı Kredi Bank or Koçfinans. In case of receiving approvals from both agencies, double payment will take place.
  • As internal evaluation processes of these agencies will take time and your installment transaction must be completed between 13 – 24 September, 2021- the room payment period – it is important to apply to either Yapı Kredi Bank or Koçfinans until September 17, 2021 at the latest.

It is necessary to complete installment transactions and receive approvals from the finance institutions in order to check-in a dormitory room.

Yapı Kredi Bank:  

Ayşegül Bozar               0212 338 30 06    aysegul.bozar@yapikredi.com.tr

Fahriye Özer                 0212 338 30 03    fahriye.ozer@yapikredi.com.tr

Gülten Öztürk                0212 338 30 02    gulten.ozturk@yapikredi.com.tr

Esra Yalçın Aksoy         0212 338 30 02    esra.aksoy2@yapikredi.com.tr

Gamze Aydın                0212 338 30 01    gamze.aydin2@yapikredi.com.tr

Evrim Aygül                   0212 338 30 07    evrim.aygul@yapikredi.com.tr

 

Koçfinans Customer Services Contacts:

You can call the Customer Services Line via 216 556 03 03 or send your contact information to kukredi@kocfinans.com.tr for application and loan use.

10.Documents to be submitted to Housing and Accommodation Directorate during application.

10.1.Criminal record and archive record document (on e-government, institution type must be selected as ‘official’. If the institution type is not choosen as “official”, only the criminal record is displayed and this document will not be sufficient. In order to include the Criminal Archive Record information on your document, you should choose the ‘official’ option.

10.2.Vaccination cards formed on e-nabız and HES application showing that you are vaccinated against COVID-19. Students who got vaccinated in another country outside Turkey should upload an official document regarding their vaccination status (such as vaccination passport).

10.3.For those who already had the Covid-19 disease, related official documentation formed on E-nabız and HES (which includes the diagnosis date and end of isolation date). Students who already had the disease in another country outside Turkey should upload an official document regarding their infection status.

 

NOTE:

  • You should submit first document through the link below, on the ‘Dormitory Application Form and Required Documents’ section of ‘Registration Steps’.
  • You should submit second and third documents through the link below, on the ‘Covid 19 Vaccine Form For Dormitory Applicants’ section of ‘Registration Steps’.

https://registration.ku.edu.tr/

11.Procedures to be followed at Housing and Accommodation Directorate during check-in

11.1. Students should complete the check in procedures and receive their room cards by submitting the signed Dormitory Contract printed out from KUSIS to the Housing and Accomodation Directorate, after completing the difference payment over preregistration fee.

11.2. If you identify any kind of damage in the room that you have checked in, you should report it to Housing and Accommodation Directorate in the same day that you have checked in. Otherwise, Housing and Accommodation Directorate can not be held responsible for damages that are not reported during check-in.

We wish you success and happiness in your academic and dormitory life.

Housing and Accommodation Directorate Contact No:

For RF Campus: 0 212 338 33 77

For West Campus: 0 212 338 70 21

E – mail: housing@ku.edu.tr

 

OFFICE OF GENERAL SECRETARY

HOUSING AND ACCOMMODATION DIRECTORATE

For more information, you can visit our website at http://dorms.ku.edu.tr/ , you can send an e-mail to housing@ku.edu.tr, or you can call Rumeli Feneri Campus 0212 338 33 77 and West Campus 0212 338 70 21